How to Create a Signature in Gmail (Updated on 6/12/13)

An email signature is a great way to share important contact information and market yourself and your business. The signature will be automatically inserted at the bottom of every message you send.

To Create a Signature:

1. Log into your Gmail account.
2. Click on the gear icon and then choose ‘Settings’.
3. Scroll down to the ‘Signature’ option and click the correct box to turn the Signature on.
4. Create your signature. – HTML compatible – Insert image via web – Link image
5. Scroll down and click ‘Save changes’.



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  1. Pingback: How to Create a Company Email Signature in Gmail / Google Apps | Google Gooru

  2. My signature used to appear automatically. Then I added something and decided to erase the whole thing and re-wrote the signature. Now, all that appears are three dots which can be clicked to show my signature on any gmail account, but my signature will no longer appear. How can I get this “trimmed” signature to return to my automatic signature? I went to a geek store and they said that this new format is the default signature for gmail and that I cannot now have a new signature that is “untrimmed.”

    Do you have a solution?


    • Ruth,

      In the section of your Gmail settings where you can edit your Gmail signature, there is a checkbox that allows you to “Insert this signature before quoted text in replies and remove the “–” line that precedes it.”

      This should take care of the problem you’re having.


  3. I am the Admin for our Gmail for Business email accounts.

    When I give myself my own signature, it appends to all other Users email signatures. So each User has their own signature plus my signature block directly below it.

    How can I get this to stop happening?



    • Hey Karen,

      That’s very strange and I’m sorry you’re having trouble.

      Are you using a 3rd party signature tool with your Google Apps domain?


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